Terms of Service

You must be at least 18 years old and legally able to enter into a contract. The Service is intended for businesses and professionals, not for personal, family, or household use.

If your organization gives you an account or adds you to a workspace, the organization may control that account, manage your access, view activity within its workspace, and remove your access. You are responsible for following your organization's instructions and policies.

InvoiceReconcile helps users import invoice and incoming-payment data, identify possible matches, review exceptions, confirm reconciliation decisions, and export results. The Service is a reconciliation aid. It is not a general ledger, bank, payment processor, money transmitter, accounting firm, or replacement for your accounting system.

Match suggestions, confidence labels, explanations, calculations, and exports may be incomplete or incorrect because of source-data quality, configuration, third-party systems, or software limitations. You remain in control of what is confirmed and exported.

"Customer Content" means invoices, payment records, bank descriptions, files, customer or payer details, review notes, and other data submitted to or generated through your use of the Service.

As between you and InvoiceReconcile, you retain ownership of Customer Content. You grant us a limited, worldwide, non-exclusive license to host, copy, process, transmit, display, and create technical derivatives of Customer Content only as needed to provide, secure, support, and improve the Service, comply with law, and follow your instructions.

You represent that you have all rights, notices, permissions, and lawful bases needed for us to process Customer Content as described in these Terms and the Privacy Policy. You must not upload login credentials, complete payment-card data, or other information the Service does not request.

We do not use Customer Content to train general-purpose artificial intelligence models unless you give express written permission for that separate use.

Our Privacy Policy explains how we handle personal information when we act for our own purposes. When we process personal information in Customer Content on your behalf, you generally act as the controller or business and we act as your processor, service provider, or contractor, as applicable.

We use reasonable administrative, technical, and organizational safeguards designed for the nature of the Service. No security measure can eliminate every risk. You are responsible for configuring your workspace, devices, integrations, and exports securely.

Contact support@invoicereconcile.com to request our data processing terms or report a suspected security issue.

Some features are free and others require a paid subscription. Current plan limits, prices, billing intervals, and included features are shown at checkout or in your order form. Taxes may apply.

Paid subscriptions renew automatically for successive periods matching the selected billing interval until canceled. Before you subscribe, we will show the recurring price, billing frequency, and how to cancel. By subscribing, you authorize our payment processor to charge the payment method on file at each renewal.

If payment fails, we may retry the charge, ask you to update the payment method, limit paid features, or suspend the paid subscription after reasonable notice. Usage above a plan limit may be blocked or require an upgrade only if disclosed before you incur a charge.

We may change plan prices or features prospectively. We will give advance notice of a price increase or material adverse subscription change when required by law. The change will apply no earlier than your next renewal after the notice period.

You may cancel a paid subscription at any time through the online billing settings. You may also contact support@invoicereconcile.com if you cannot access the online cancellation control. We will not require a sales call or impose unnecessary steps to cancel.

Cancellation stops future renewals. Unless law or an order form says otherwise, you keep paid access through the end of the current billing period and previously paid fees are not automatically refunded. We will provide refunds or credits when required by law or expressly stated in an applicable order form.

Deleting a workspace or account is separate from canceling a subscription. Export data you need before deletion or the end of your access period.

You may not use the Service to:

You may choose to connect third-party services or import their files. Your use of a third-party service is governed by its terms and privacy practices. You authorize us to exchange data with a connected service as needed to follow your instructions.

We are not responsible for a third-party service, its availability, its changes, or data it provides. We will not represent an integration as live unless it is actually connected and available to you.

InvoiceReconcile and its licensors own the Service, including its software, interfaces, documentation, matching methods, and branding, except for Customer Content and third-party materials. Subject to these Terms and payment of applicable fees, we grant you a limited, non-exclusive, non-transferable, revocable right to use the Service for your internal business purposes during the subscription term.

If you provide feedback, you grant us a perpetual, irrevocable, worldwide, royalty-free right to use it without restriction or compensation. This does not give us ownership of Customer Content or permission to identify you publicly.

You may stop using the Service at any time. We may suspend or terminate access if you materially breach these Terms, create a security or legal risk, fail to pay applicable fees, or use the Service in a way that could harm the Service or others. When practical, we will provide notice and a reasonable opportunity to cure.

We may discontinue the Service or a material feature. If we discontinue a paid Service before the end of a prepaid term for reasons unrelated to your breach, we will provide a prorated refund for the unused period.

After termination, provisions that by their nature should survive will remain in effect, including ownership, payment obligations, disclaimers, liability limits, dispute terms, and general provisions. Data handling after termination is described in the Privacy Policy and any applicable data processing agreement.

To the fullest extent permitted by law, the Service is provided "as is" and "as available." We disclaim implied warranties of merchantability, fitness for a particular purpose, title, non-infringement, and any warranty arising from course of dealing or usage of trade.

We do not warrant that every payment will match, that a suggested match is correct, that source data is accurate, that exports will be accepted by another system, or that the Service will be uninterrupted or error-free. Nothing in these Terms excludes warranties or rights that cannot lawfully be excluded.

To the fullest extent permitted by law, neither party will be liable for indirect, incidental, special, exemplary, punitive, or consequential damages, or for lost profits, revenue, goodwill, or data, even if advised that such damages were possible.

To the fullest extent permitted by law, each party's total aggregate liability arising out of or related to the Service or these Terms will not exceed the greater of: (a) the fees you paid or owed for the Service during the 12 months before the event giving rise to liability; or (b) US $100 if you used only a free Service.

These limits do not apply to liability that cannot legally be limited, or to your payment obligations, your violation of our intellectual property rights, or either party's fraud, gross negligence, or willful misconduct. Some jurisdictions do not allow certain exclusions or limits, so parts of this section may not apply to you.

To the extent permitted by law, you will defend and indemnify InvoiceReconcile and its personnel against third-party claims, damages, and reasonable costs arising from Customer Content, your unlawful use of the Service, or your material breach of Sections 4 or 8. We will promptly notify you of a covered claim and reasonably cooperate. You may not settle a claim in a way that admits fault by us or imposes obligations on us without our written consent.

We may update these Terms to reflect changes to the Service, law, or business operations. We will post the updated Terms and change the effective date. If a change materially reduces your rights, we will provide advance notice through the Service or by email when required. Continued use after the effective date means you accept the updated Terms. If you do not agree, you must stop using the Service and cancel before the change takes effect.

Before filing a formal claim, you and ND SOFT LLC agree to try to resolve the dispute informally for 30 days. Send a written description of the issue and requested resolution to support@invoicereconcile.com. This does not prevent either party from seeking urgent injunctive relief or meeting a legal filing deadline.

These Terms are governed by the laws of Arizona, without regard to conflict-of-law rules. Courts located in AZ Arizona Corporation Commission will have exclusive jurisdiction, except where applicable law gives you the right to bring a claim elsewhere.

These Terms, the Privacy Policy, any applicable data processing agreement, and any order form are the entire agreement about the Service. An order form controls only where it expressly overrides these Terms. If one provision is unenforceable, the rest remain in effect. A failure to enforce a provision is not a waiver.

You may not assign these Terms without our written consent, except in connection with a merger, acquisition, or sale of substantially all of your assets if the assignee agrees to these Terms. We may assign these Terms as part of a merger, acquisition, reorganization, or sale of the Service or relevant assets.

Neither party is liable for delay or failure caused by events beyond its reasonable control, except for payment obligations. Headings are for convenience only. The word "including" means "including without limitation." Electronic notices and acceptance may be used to the extent permitted by law.

Questions about these Terms may be sent to support@invoicereconcile.com. The contracting party is ND SOFT LLC, at 2942 E 24th St Tucson AZ 85713.