01
Map the source once
Preview CSV or XLSX rows, inspect rejected values, and confirm detected invoice and payment columns before anything is accepted.
Product
One controlled path from bank deposit to confirmed invoice application.
InvoiceReconcile separates reliable matches from uncertain ones, shows why each result exists, and gives the final decision to the person responsible for the books.
Match evidenceReview
Bluebird Studio deposit
$4,850.00
Invoice INV-10516
$5,000.00
Amount
-$150.00
Payer
Name agrees
Timing
Within 4 days
Reason has not been assumed
Record a fee, choose another invoice, or leave the payment unmatched.
Workflow
Designed around review, not blind automation.
02
Run explainable rules
Evaluate amount, reference, normalized payer, currency, date window, partial balances, fees, and bounded combinations without hiding the source record.
03
Work the exception queue
Approve a suggestion, add several invoices, split an application, record a fee, reject the candidate, or leave the payment unmatched.
04
Keep the evidence
Preserve source rows, match reasons, confidence, prior state, decisions, notes, timestamps, and the user responsible for each change.
Matching coverage
The exceptions that break a lookup formula.
The engine narrows candidates first, tests only responsible combinations, and labels ambiguity instead of turning a near match into certainty.
- Exact amount and reference
- Normalized payer identity
- One payment across invoices
- Several payments to one invoice
- Partial and overpayments
- Fees and deductions
- Duplicate source rows
- Ambiguous candidates
- Date-window mismatches
- Currency conflicts
Workspace isolation by design
Keep memberships, imports, normalized financial records, reconciliation decisions, and audit history isolated by organization and workspace.
Financial data stays out of growth analytics
Admin reporting uses counts, plan status, operational health, and privacy-safe events rather than customer invoice values.
Exports remain reviewable
Download confirmed matches, unmatched payments, discrepancies, and the current decision record without implying an accounting write-back.
See the working product