Solution for bookkeepers
A payment reconciliation workspace built for bookkeepers
Move from client folder to client folder without rebuilding the reconciliation method. Each workspace keeps its invoice and payment records, decisions, and exports separate while the portfolio view shows where work remains.
Where time gets lost
Changing source files
One client exports QuickBooks, another sends an Excel workbook, and a third has a processor CSV with different headers each month.
Repeated identity lookup
Bank descriptions rarely match the customer display name exactly, so useful aliases need to be saved by client.
Scattered sign-off
Email, spreadsheet notes, and accounting records make it difficult to reconstruct who approved a difficult application.
Working method
A short path from files to evidence
- 01Choose the clientOpen the correct isolated workspace and confirm the reconciliation period.
- 02Import two filesPreview the open invoice and incoming payment columns before processing.
- 03Review exceptionsWork only the partials, lump sums, fees, duplicates, and ambiguous matches.
- 04Confirm and exportCreate an audit event for each decision and deliver a clean result to the accounting workflow.
Controls that matter
- Organization and workspace access enforced on the server
- Column mapping preview before every import
- Original payer and reference evidence remains visible
- Audit events for persisted confirmations, rejections, and notes
- No automatic write-back to an accounting ledger
- Portfolio summary based on operational counts