Wholesale distribution
Reconcile wholesale remittances across many open invoices
Wholesale customers frequently pay many invoices in one remittance and may deduct shortages, returns, freight, or allowances. An exact total search helps only after the candidate account and deduction evidence have been narrowed.
Where time gets lost
High invoice counts
A single customer account may have dozens of eligible balances within one payment window.
Short pays and deductions
The payment may reference claims, returns, or allowances that require separate validation.
Remittance arrives separately
The bank receipt and the customer's invoice detail may reach different people or systems.
Working method
A short path from files to evidence
- 01Narrow the accountUse payer, customer ID, currency, and remittance references before combination search.
- 02Match referenced linesApply exact invoice references first and preserve unresolved differences.
- 03Classify exceptionsSeparate possible deductions from unidentified cash and duplicate records.
- 04Confirm with evidenceAttach reviewer notes and maintain the remaining customer balance.
Controls that matter
- Bounded subset search after customer narrowing
- Reference extraction from bank and remittance text
- Possible deduction tracked separately
- One payment to many invoice links
- Unapplied and remaining amounts shown
- Decision history for customer disputes