Marketing agencies
Match agency retainers and campaign invoices to incoming payments
Agencies often bill monthly retainers alongside projects, media, and reimbursable costs. A client may combine several invoices in one transfer or subtract a disputed pass-through amount, creating an exception that a simple lookup cannot explain.
Where time gets lost
Several invoice types
Retainers, projects, media, and reimbursables may be paid together but tracked separately.
Client brand versus legal payer
The bank description may use a parent entity or treasury provider rather than the familiar brand.
Disputed pass-through costs
A short payment may need account-manager context before finance can apply it.
Working method
A short path from files to evidence
- 01Preserve invoice contextImport campaign, PO, and client references where available.
- 02Find combinationsNarrow open balances to the payer before searching exact totals.
- 03Route shortfallsMark possible deductions for review instead of assuming a fee.
- 04Close the loopAdd a note and export the confirmed application for the ledger.
Controls that matter
- One-to-many applications
- Brand and legal payer names remain visible
- Possible deduction status for short payments
- Notes for account-manager follow-up
- Invoice references retained from the source
- Confirmed-only exports